A gentler first step
Try the fictional workspace first, then bring a few clients into your own studio as you get comfortable.
A LITTLE MORE ROOM FOR YOUR CRAFT
Your artistry,
beautifully
organized.
Your clients come for the way you see them. Bring their stories, your formulas, and your working day together so you can give your craft more attention and keep room for life beyond the chair.
Explore with fictional clients. No account needed for the demo.
YOUR CRAFT.
YOUR CIRCLE.
YOUR CIRCLE.
Made for the way you care
Remember the formula.
Remember the person.
THE WORK BEHIND THE BEAUTIFUL WORK
A thoughtful home
for your whole studio.
From the first conversation to the next appointment, CircaSalon helps you keep the details together so your attention can stay with the person in your chair.
Remember what mattersKeep your creative signatureUnderstand your costs
01CLIENT MEMORY
Pick up where you left off.
Their last result, their next big occasion, and the details they trusted you with belong together. Open a client and return to the conversation with care.
- Client history, private notes, and inspiration or result photos
- Birthdays, anniversaries, and the little things worth remembering
- Review and import up to 100 clients at a time from a CSV
Client memoryExample
EM
Emma Morgan
A familiar face, with her own story.
Visits + careClient infoExtensions
Her sister’s wedding is in May.
Ask how the planning is going.
LAST VISIT
Soft dimension, a little brighter
Kept her natural depth. She loved the softer grow-out.
HOME CARE
A routine she can keep
Her personal care plan, saved alongside her visits.
Birthday · March 18Private to your studio
An illustrative preview with fictional details
02A CALENDAR THAT FEELS LIKE YOURS
See your time in full color.
Plan the rhythm of your working day, see the space between appointments, and find the next maintenance visit without counting through the calendar.
- Set your own working days and up to three time windows per day
- Use month, week, or day views with your own appointment colors
- Jump forward or back by 4, 6, 8, 10, or 12 weeks
- Check each visit against service time, client history, cleanup, and breaks
Your scheduleExample
Week of Oct 13
9 AM10 AM11 AM12 PM1 PM
Tue 13
EmmaCustom color9:00–11:00
A little breathing room
OliviaHaircut + finish
Wed 14
MiaColor refresh
SophieConsultation
Thu 15
AvaCut + care
IslaDimensional color
Make Emma’s slot yours
Try a color above, then explore the full calendar.
SMART BOOKING, ON YOUR TERMS
Make room for the life you work for.
Owning your business should give you more say over your time. Online booking helps clients request a suitable visit with less back-and-forth, while you keep control of the service, the timing, and the final approval.
Your working day belongs to you
Choose your working days and time windows, protect breaks and lunch, and keep personal time outside your availability.
A suitable appointment starts with enough time
The professional pilot checks the full service, recorded client timing, cleanup, and protected time. With Smart Booking enabled, flexible starts can add useful openings in five- or ten-minute steps as the day fills.
Your experience makes the next visit easier
As you record visits, client history and actual service times give you a more informed starting point. Your judgment stays at the center, and existing appointments stay where you put them.
Client requests are available for prepared pilot studios. Save your services and hours, review your calendar, then share your booking link. Every visit needs your approval, and external calendars are not synced.
Explore your scheduling toolsYOUR INSTINCT IS THE IMPORTANT PART
There are a thousand ways
to make something beautiful.
Keep yours.
CircaSalon remembers what you chose, why you chose it, and how it turned out. Your technique and your judgment stay at the center of every service.
03FORMULAS + RESULTS
Your knowledge, kept with intention.
Capture the thinking behind a result while it is fresh. At the next visit, your own work becomes the starting point for another creative decision.
- Record placement, color lines, shades, quantities, and processing notes
- Search saved formulas by client, shade, color line, and more
- Keep the actual result and your next-visit adjustments together
Formula vaultExample record
Find a client, shade, or color line
EMMA · RECORDED SERVICE
Her kind of dimensional
- Placement
- Face frame + crown
- Your formula
- Brand, shade, activator, quantities
- Your technique
- Keep depth through the interior
- The result
- Softer contrast, easy grow-out
YOUR NOTE FOR NEXT TIME
“Keep the softness around her face. She felt most like herself with a little depth left in.”
The stylist records the formula; CircaSalon keeps the detail.
04EXTENSION RECORDS
Every set has a story.
Keep the details of an installation with the client it belongs to. A placement map and your own notes help make the next move-up a more familiar visit.
- Keep each set’s brand, shade, method, length, and quantities
- Mark placement across back, left, and right views
- Give sets their own colors and retain records when removed
Placement, rememberedInteractive example
Tap a section to try marking placement.
Her everyday volume
ActiveWeft · 18 in · Set one
An illustrative placement map, not an application guide.
05COLOR COSTS + INVENTORY
Protect the value in every bowl.
Good color takes skill, time, and materials. See what your measured product use costs, keep a clearer record of what is left, and set your own point to restock.
- Calculate measured usage from recorded package prices and sizes
- Review consumption before reducing stock
- Set in-app low-stock alerts by quantity or percentage
Color shelfExample calculation
A $12 TUBE · 60 G
Every gram has a cost.
Color cost for this amount
Your restock point
Choose a quantity or percentage for each product.
Move the slider to try it. Stock changes after you review and record usage.
06PERSONAL CARE PLANS
Your care continues beyond the chair.
Give clients something lovely to take home: a useful, personal plan that sounds like you, carries your studio’s identity, and keeps their next steps easy to follow.
- A personal routine and product recommendations
- Your maintenance advice and a thoughtful note
- A clean, printable takeaway under your studio’s name
YOUR STUDIO
PERSONAL CARE PLAN · FOR EMMA
A little care,
beautifully personal.
01
Your routine
The home-care steps you and your stylist agreed on.
02
Chosen for your hair
Personal product recommendations and shopping links.
03
Your next visit
A maintenance rhythm that fits your life.
With care, your stylist
Illustrative care plan; no private formula or pricing notes.
07INCOME, EXPENSES + RECEIPTS
Give the business side a little clarity.
Keep a trail of your recorded transactions and their receipts throughout the year, then bring an organized review to your accountant.
- Record income, expenses, tips, and deposits
- Attach receipts and review unmatched records
- Download annual review summaries and transaction CSVs
BookkeepingExample
A CLEARER RECORD OF YOUR BUSINESS
Ready for a better
accountant conversation.
Recorded income + expenses
Receipt attachments
Categories + correction history
Annual review summary
A printable report + CSV export
Transaction summaries for accountant review, with accounting method to be confirmed.
SMALL DETAILS, MORE CONSIDERED
A workspace that works
around you.
Less starting over
Move from an existing client to their consultation, visit, recorded result, and care plan.
Your private workspace
Account access and salon-level permissions protect client notes and technical records.
A look that feels right
Use light mode, dark mode, or let CircaSalon follow your device, on your phone or desktop.
GROWING WITH WORKING PROFESSIONALS
Built with care.
Getting better with you.
CircaSalon is in a private pilot, shaped by real time behind the chair. The demo is open to explore while invited studios test the working tools and help guide what comes next.
Explore the current pilotIN THE PILOT
Client care meets studio operations
Client records and import, online visit requests with professional approval, appointment email preferences and activity, Smart Booking, formulas, extension maps, color inventory, care plans, and transaction summaries.
COMING NEXT
More connected, with fewer steps
Live payments and product checkout, receipt delivery, and a waitlist. Current payment and personal outreach tools prepare drafts for review. Appointment emails require a connected sender and client opt-in.
Vagaro appointments are not synced. Tax estimates, payroll, and tax filing are not included in this pilot.
A FEW THINGS YOU MIGHT BE WONDERING
Make yourself at home.
Can I try it before creating an account?
Yes. Explore the demo with fictional clients and appointments. Demo changes stay in the preview, so you can get a feel for the workflow before using a private workspace.
Can clients book directly through CircaSalon today?
Prepared pilot studios can enable a client request page after saving their services and working hours. Clients verify their email, choose an available time, and share their goals. The professional approves every request, with working hours, recorded client timing, breaks, and lunch checked again. Clients can return to the page for their status and opt in to confirmation, change, and reminder emails when the studio’s email connection is active. Text notifications are not included. External calendars are not synced, so record those appointments before sharing your link.
Does it get better at planning my time?
Recorded completed visits can inform the next appointment for the same client and service. The pilot uses recent eligible visit times conservatively, keeps the service minimum, and lets you review the plan. It does not move appointments or guarantee a shorter day.
Will it tell me how to formulate?
Your professional assessment leads the service. CircaSalon helps record formulas, measured costs, outcomes, and your reasoning; it does not promise a color result or replace your judgment.
Do I need to leave my current booking app?
Keep your current booking and payment systems while you test the pilot. CircaSalon’s schedule is separate, so appointments need to be entered here; it does not automatically sync Vagaro.
Is this only for hairstylists?
The platform is designed for independent beauty professionals, with hair as the first detailed pilot. Color, formulas, and extension tools are hair-specific, while client records, scheduling, and bookkeeping form the shared foundation.
How do invited professionals get started?
Use your invited email to create an account, confirm your email, and set up your studio. Start with a few client records and real visits, then let the experience guide what you add next. Public subscriptions are not available yet.
RUN YOUR BUSINESS. GROW YOUR NETWORK.
More room for the work
only you can do.
Find your flowAlready part of the pilot? Sign in to your studio